Hire and Rental News - April/May 2015

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15 HIRE AND RENTAL NEWS • APRIL/MAY 2015
Therefore, the same Paperless Inspection application can address a
myriad of issues and business processes within the hire and rental
industry, including pre/ post rental conditions, fall protection safety
checks, pre start checks, Job Safety Analysis, Lifting inspections, etc.
If done correctly, automating inspections can simplify daily processes
and speed up tasks compared with paper-based data collection. For eg:
using barcodes or RFID tags can expedite daily routines with minimal
effort and simple setup. Using features such as ‘quick pass,’ which
records the results of your visual inspections with literally ‘one click,’ is
another way to improve efficiencies. Using speech to text (converting
your speech to text and reports) capabilities is another way to save time
while recording the inspection/audit result in the field.
Comply with Standards, Regulations and Manufacturer Manuals
Electronic paperless inspections can be based on pre-defined checklists
for each type of equipment which reference standards and guidelines
and ensure all required information is easily accessible. Many of the hire
and rental companies in Australia use a variety of Australian standards,
which link their inspection findings with the appropriate regulations
or instructions. Electronic references of such requirements save an
enormous amount of time and ensure reporting is timely and accurate.
Paper based activities require significant time investment and/
or administrative assistance to ensure they are performed on time.
Paperless inspection application can automatically send reminders and
alerts, ensuring you are informed when inspections are due and alerted
when they become overdue or corrective action is required.
Have you ever tried ‘hunting for’ documents and records, finding they
often seem to be ‘misplaced’ or even worse - cannot be found at all? A
few years ago we received a call from one of our customers who was
using our software to conduct fire safety inspections. They had a fire
in their facility and the fire investigator who was investigating the fire
wanted to see their inspection records for the specific floor in which the
fire had occurred.
To expedite access to their information, they called to ask for
assistance, and a few minutes later we provided them with the
information in a spreadsheet. To our surprise, they called us back
about an hour later ‘beaming with delight’ stating: “Thank you, the fire
investigator left”. How can one put a dollar value on such occurrences?
Supports BYOD/CYOD implementations (Bring/Choose Your
Own Device)
Automating inspections usually includes a number of tools that enable
electronic data collection, such as iPads, Tablets or mobile phones.
Supporting industry-standard devices and allowing hire and
rental companies to use their own devices can significantly reduce the
overall implementation costs of such inspection management systems.
Contact: 03 8862-6485 or visit:
How can paperless inspection
application assist the hire industry?
By Naaman Shibi at
We will use the term ‘Inspections’ in the widest
possible definition that encompasses a variety
of activities performed against a piece of
equipment. This includes data collection, periodic
inspections, daily visual inspections, weekly/
monthly inspections, semi-annual/annual audits,
pre start checks, job safety analysis and tracking
of deficiencies and corrective actions.
p: 02 9912 5000
e:
w:
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